Understanding Office Security: It’s Not Just Online
Hey there! Did you know cybersecurity isn’t just about what happens online? It’s like when we childproof our homes – we don’t just cover the electrical outlets, we also secure the cabinets and doors.
Similarly, in the workplace, protecting against physical threats like theft or vandalism is just as important as online dangers.
The Reality of Physical Breaches
You might be surprised to learn that data breaches often involve physical assets like paper documents or laptops.
Imagine, even in our cluttered purses or car backseats, we might unknowingly carry sensitive information that could be a gold mine for hackers.
The average cost of a data breach for businesses is $4.24 million.
-Cybersecurity Ventures
How Hackers Sneak In
Hackers can be crafty, using simple tricks like pretending to be a vendor to access secure areas. It’s like letting someone into a party without checking if they were actually invited. They just need a convincing uniform and a friendly smile.
Best Practices for Office Security
Here’s how you can be the guardian of your workplace:
Protecting Physical Assets
Think of your office like your home – you wouldn’t leave your valuables lying around, right? The same goes for work documents, laptops, and mobile devices.
Use locked cabinets, take your devices home, and be mindful of where you leave sensitive items.
Staying Alert and Questioning Strangers
It’s great to be friendly and helpful, but it’s also okay to ask for a work badge or double-check with reception if you see someone unfamiliar.
Think of it as the grown-up version of ‘stranger danger.’
Laptop and Desktop Security: Protecting Your Digital ‘Home’
Your laptop is like your digital diary – full of personal and professional secrets.
Here’s how to keep it safe:
Keeping Your Laptop Secure
Always have your laptop in sight, like you would with your purse at a café. Use cable locks, avoid leaving it in plain view in your car, and always lock your screen when stepping away.
Guarding Against ‘Over-the-Shoulder’ Hackers
When working in public places, be aware of prying eyes. Use screen dimmers or privacy filters, just like you’d shield your PIN at an ATM.
The Dangers of Plugging In Random Devices
Be cautious about using unknown USB drives or charging stations. It’s like accepting candy from a stranger – better to be safe than sorry!
60% of data breaches involve lost or stolen devices.
– Ponemon Institute
Computer Security: Keeping Software Safe
The Importance of Software Updates
Think of software like a constantly evolving recipe – it gets better with each new version.
Updating software can be a hassle, but it’s crucial for keeping your digital world secure, just like staying on top of your kids’ vaccination schedules.
Understanding CVE (Common Vulnerabilities and Exposures)
CVE is like a public bulletin board listing known software vulnerabilities.
Just as we stay informed about product recalls for our kids’ safety, staying updated on software risks is equally important.
Useful software to stay protected;
- Password managers:
LastPass, Google Password Manager, NordPass - Endpoint protection software:
NinjaOne, Ivanti, Trellix - Email security solutions:
Clearswift, Proofpoint, Mimecast
Email Security: Don’t Get Phished!
Your email inbox is a prime target for hackers. They use phishing – kind of like actual fishing, but with a ‘ph’ – to trick you into giving away important info.
Recognising Phishing Attempts
Beware of emails that create a sense of urgency or ask for sensitive information.
It’s like teaching our kids not to trust every stranger who offers candy. If an email feels off, it probably is.
Protecting Yourself from Phishing
Always verify unexpected requests through direct communication. Got a strange email from your bank? Give them a call.
It’s like double-checking with your child if they really did promise to clean their room – better to hear it straight from them!
74% of cyberattacks involve a human element.
-Varonis
Frequently Asked Questions about Cyber Security
What are the most common cybersecurity threats we face at work?
This is a broad question, but you can give employees a general overview of common threats like:
⇒ Phishing attacks: Emails or text messages designed to trick you into revealing sensitive information or clicking on malicious links.
⇒ Malware: Software that can harm your computer system or steal data, often downloaded through phishing attacks or unsecured websites.
⇒ Ransomware: Malware that encrypts your files and demands a ransom payment to decrypt them.
⇒ Social engineering: Using psychological manipulation to gain access to information or systems.
⇒ Zero-day attacks: Exploiting vulnerabilities in software that the software vendor is not yet aware of.
What are my responsibilities for cybersecurity at work?
Employees should understand their role in protecting company data and systems. This might include:
⇒ Using strong passwords and multi-factor authentication.
⇒ Being cautious about clicking on links and opening attachments in emails.
⇒ Reporting suspicious activity to IT security.
⇒ Not sharing sensitive information with unauthorised individuals.
⇒ Keeping software updated.
⇒ Being aware of physical security, such as not leaving laptops unattended.
What can I do to protect myself from phishing attacks?
Phishing is one of the most common cyber threats, so it’s important for employees to know how to spot them. Here are some tips:
⇒ Be wary of emails or text messages that create a sense of urgency or ask for personal information.
⇒ Hover over links to see the actual URL before clicking.
⇒ Look for typos or grammatical errors in the email.
⇒ Don’t open attachments from unknown senders.
⇒ If you’re unsure about an email, contact the sender directly through a known channel.
What should I do if I think I’ve been hacked?
If an employee thinks they’ve been hacked, they should immediately report it to IT security. They should also:
⇒ Change their passwords for all affected accounts.
⇒ Scan their computer for malware.
⇒ Be vigilant about monitoring their accounts for suspicious activity.
How can I stay up-to-date on cybersecurity threats?
It’s important for employees to stay informed about the latest cybersecurity threats. They can do this by:
⇒ Following reputable cybersecurity news sources.
⇒ Attending cybersecurity training sessions.
⇒ Reading cybersecurity blogs and articles.
Here are some additional resources that you can utilise:
⇒ The National Institute of Standards and Technology (NIST) Cybersecurity Framework: https://www.nist.gov/itl/smallbusinesscyber/nist-cybersecurity-framework-0
⇒ The Cybersecurity and Infrastructure Security Agency (CISA): https://www.cisa.gov/
⇒ The National Cyber Security Alliance (NCSA): https://staysafeonline.org/
⇒ The Open Web Application Security Project (OWASP): https://owasp.org/
Key Takeaways for Your Cyber Safety
Alright, let’s put a bow on this! Cybersecurity might seem like a big, scary word, especially when we’re juggling a million things from work to kids’ soccer practice.
But keeping our digital world safe is just like any other part of our busy lives – it’s about being aware, cautious, and a bit savvy. Here are the main nuggets to keep in your back pocket:
- Office Security is More Than Just Passwords: Just like we lock our doors at home, securing physical documents and devices at work is super important. Treat your work laptop like a treasure chest that needs guarding.
- Stay Alert and Question the Unfamiliar: If someone you don’t recognise is wandering around the office, it’s okay to ask for their ID. It’s like making sure only the invited guests are at your backyard BBQ.
- Protect Your Laptop Like Your Purse: Keep an eye on it, lock it when you step away, and be cautious about where and how you use it in public.
- Software Updates are Your Friends: I know, they can be a pain when they pop up, but they’re like those regular check-ups at the doctor – necessary for good health, or in this case, good cyber health!
- Beware of Phishing Scams: Just like we teach our kids not to believe everything they hear, don’t believe every email you receive. When in doubt, double-check – a quick call can save you a ton of trouble.
Remember, being cyber safe isn’t about being a tech-whizz; it’s about being attentive and making smart choices, just like we do in every other aspect of our lives.
Stay safe out there, and here’s to making our digital spaces as cozy and secure as our homes!
Caroline Hagan
Caroline brings over 20 years experience as a Designer and Developer; featured in .NET magazine, the only woman in the UK accredited for Google Mobile Sites. A STEM Ambassador and Google Women Techmaker Ambassador. Previous clients include Blackberry, FIAT, Clark Shoes and Sky.
